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Events​

​ ​​Drakenstein Municipality Events Application Procedure

Please find the following​ documents:

 

For all events within the Drakenstein Municipal area the following contact details should be used:

021 807 4641 or 021 807 4558

Email address: events@drakenstein.gov.za

 

PROVISION OF FINANCIAL AND/OR IN-KIND SUPPORT TO HOST EVENTS IN DRAKENSTEIN:

TO BE HELD DURING THE 2023/2024 FINANCIAL YEAR BETWEEN 1 JULY 2023 AND 30 JUNE 2024.

Drakenstein Municipality has identified Events as one of the key drivers to market Drakenstein and grow local tourism. Since 2014, the Municipality has focused on supporting a wide variety of events to promote our towns as 365-day events destinations and to mitigate seasonality.

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Drakenstein Municipality now invites all eligible organisations to submit proposals to host Events that meet the Municipality’s Events criteria as per the approved Financial Assistance for Public Events Policy of 2017.

1) Objectives

Eligible organisations, which include NGOs’, NPOs’, CBOs’, Section 21 Companies and other relevant institutions are invited to apply for financial and/or in-kind support to host events in the municipal area that will achieve the following objectives:

a) facilitate enhanced social cohesion, community spirit and pride;
b) develop stronger united communities;
c) create stronger identity and inclusivity;
d) ensure geographical spread;
e) create cross-cultural awareness and understanding;
f) facilitate local and regional economic growth;
g) facilitate sustainable job creation;
h) promote Drakenstein as a responsible and green tourism destination;
i) increase tourism and sporting activities;
j) generate international and national media attention and increase the profile of the region;
k) attract creative and talented people and businesses to share their talents;
l) promote co-operation and collaboration between internal and external stakeholders;
m) and promote a positive legacy linked to hosting of events in the destination.

2) Events Criteria

Events will be evaluated based on the criteria as per the approved Events Categorization schedule, which is available by clicking here.
Applicants must stipulate if the application is for a (cash donations only) or/and non-financial (in-kind municipal services) event support.

3) Requirements for proposals

Proposals submitted must include:

a) a detailed business plan;
b) an Event support application form, which is available on our website;
c)  a detailed itemized budget;
d) All sponsorships must be declared and included in the event proposal to avoid duplication of funding allocation from other government sources; and
e) Should financial and/or in kind support have been provided in the previous three years, a a close-out report must be tabled on the total expenditure, number of attendees, media exposure, local spend, use of council’s contribution and number of local jobs created.

Failure to submit all required documentation and information may result in a proposal being rejected.  There can be no expectation of acceptance based upon previous allocations. The detailed business plan will require the provision of a detailed itemized budget. Please note that applicants will have to declare all sponsors upfront to avoid duplication of funding allocation from other government sources. 

4) Submission of Proposals

Proposals can be submitted in a sealed envelope and endorsed “ Event Support Applications for 2019-2020 Financial year- Drakenstein Municipality, and must be placed in the official tender box in the foyer at the Civic Centre, 1 Berg River Boulevard, Paarl, 7646 before or on 20 February 2019.

5) Terms and Conditions

All successful applicants must sign a Memorandum of Understanding that will comply with the Municipal Finance Management Act No. 56 of 2003. Please note that the Terms and Conditions set out in the contract must be adhered to as failure to do so will result in a breach of contract and Council will take the necessary steps it deems necessary in terms of such contracts.

6) Evaluation Process

Proposals will be evaluated in two phases:

a) Administrative Compliance –bidders will be assessed whether they have submitted all the administrative documents required above.
b) Functionality – the received proposals will be measured against the evaluation criteria using “ the Events criteria referred in Section 2.

NB.  Proposals that fail to meet the requirements stipulated in the RFP and those that do not meet the evaluation criteria will be disqualified from further evaluation.

7) Further Enquiries

For any further enquiries, please do not hesitate to contact Mrs. Chrismaré Carse, Senior Tourism Officer, Economic Growth and Tourism at 021 807 7744 or via e-mail Chrismare.Carse@drakenstein.gov.za .

Please note that only hard copies will be accepted, and that no electronic submissions will be accepted or considered. If you do not get a reply from Drakenstein Municipality by 31 May 2019, you must consider your submission unsuccessful.

NB:
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- Proposals will be approved in lined with allocated annual budgets.
- Consideration for funding will be at the discretion of the Budget Sub-Committee for Events.
  
   DR JH Leibbrandt
   City Manager

 

Events Approved

Please find below the following events:

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June 2025
Important Dates: Father's Day (15 June 2025) Youth Day (16 June 2025)	​	​	​	​
1	27 June 2025	Hands-on kids: bake & ice your own farm animal biscuits at Soetmelksvlei (kids aged 6-12)	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
2	27 June 2025	Veritas Wine and Food Pairing Evening	ONS restaurant - Simonsvlei	bookings@onsrestaurant.co.za
3	28 June 2025	Cape Winelands Kickboxing Championship	Zandwyk Business Park	072 447 2576 / gdwet1@gmail.com
July 2025
Important Dates: Nelson Mandela Day (18 July 2025)	​	​	​	​
1	2 – 5 July 2025	Berg River Canoe Marathon	Paarl-Zonquasdrift-Bridgetown-Zoutkloof-Velddrif	The Berg River Canoe Marathon – 2-5 July 2025
2	5 July 2025	Windmeul Farmers' Market	Windmeul Cellar	021 869 8100 /wines@windmeul.com
3	5 July 2025	Rhebokskloof Winter Market	Rhebokskloof Wine Estate	021 869 8386 / info@rhebokskloof.co.za
4	6 July 2025	Diemersfontein Country Market	Diemersfontein Wine & Country Estate	021 864 5050
5	12 July 2025	Rhebokskloof Winter Market	Rhebokskloof Wine Estate	021 869 8386 / info@rhebokskloof.co.za
6	19 July 2025	Rooies & Sop	Festa Restaurant – Kleinevalleij Estate	067 597 0346
7	25 July 2025	Miss Girls' High	Paarl Town Hall	021 872 1730
8	25 July 2025	Winemaker's Dinner with Holden Manz	La Paris Bistro	021 867 0170
9	26 July 2025	Son-in-die-Winter Fees	Wellington Rugby Club	Son-in-die-Winter Fees , Wellington Rugby Club, 26 July to 27 July | AllEvents
10	26 July 2025	Paarl Gimnasium vs Wynberg Boys High	Paarl Gimnasium – 416 Main Street, Paarl	Willy Roos – 073 511 2193 / sporthoof@paarlgim.co.za
11	29 July 2025	Paarl Boys High vs Paarl Gimnasium High Cross Country	Paarl Arboretum	Willy Roos – 073 511 2193 / sporthoof@paarlgim.co.za
12	31 July 2025	Paarl Boys High vs Paarl Gimnasium Old Boys Interschools	Brug Street - Paarl	Esme du Toit – 021 872 6649 / admin@paarlboyshighobu.co.za
August 2025
Important Dates: National Women's Day (9 August 2025)	​	​	​	​
1	2 August 2025	The Unseen Woman: A journey through somatic movement	Contemporary Dance Laboratory	Contemporary Dance Laboratory on Quicket
2	2 August 2025	Windmeul Farmers' Market	Windmeul Cellar	021 869 8100 /wines@windmeul.com
3	2 August 2025	Interschools Derby Paarl Boys High vs Paarl Gimnasium	Faure Street Stadium	Willy Roos – 073 511 2193 / sporthoof@paarlgim.co.za
4	6 August 2025	Derby 2025 – Klein Nederburg Secondary School vs New Orleans Secondary School Old Boys Rugby match	Faure Street Stadium	Grant Fortuin – 021 862 2720 / ggfortuin@vodamail.co.za
5	7 August 2025	Derby 2025 – Klein Nederburg Secondary School vs New Orleans Secondary School Soccer & Netball matches	Boy Louw Sports ground	Jessica Jones – 081 756 7298 / jordoncalebjones@gmail.com
6	8 August 2025	Riaan Benadé in Paarl	Breezy Hill - Portion 2 of the Farm Ongegund, R45, Malmesbury road	078 099 7032
7	9 August 2025	Derby 2025 – Klein Nederburg Seconday School vs New Orleans Secondary School	Faure Street Stadium	Grant Fortuin – 021 862 2720 / ggfortuin@vodamail.co.za
8	9 August 2025	My Story – Kruislig Ladies Conference	Le Bac Estate	064 387 6863
9	16 August 2025	Rhebokskloof Winter Market	Rhebokskloof Wine Estate	021 869 8386 / info@rhebokskloof.co.za
10	17 August 2025	Filthy Fondo	Kleinevalleij; R301; Wellington	Adriaan Theron – 082 890 9318 / info@capecrosstri.com
11	22 August 2025	Arno Carstens & Albert Frost Live	Festa Restaurant – Kleinevalleij Estate	067 597 0346
12	23 August 2025	Tribute to Creedence Clearwater Revival & Smokie	Paarl Golf Club (Boschenmeer Estate)	074 547 3213
September 2025
Important Dates: Heritage Day (24 September 2025)	​	​	​	​
1	2 September 2025	Paarl Gimnasium Primary u/10 Rugby and Netball Day	Cheve Fields	Niel Theart – 084 511 6263 /sport@kleingim.co.za
2	3 September 2025	Paarl Gimnasium Primary u/10 Hockey Day	Cheve Fields	Niel Theart – 084 511 6263 /sport@kleingim.co.za
3	4 – 10 September 2025	Marius Schoeman 7s Festival	Paarl Gimnasium – 416 Main Street, Paarl	Willy Roos – 073 511 2193 / sporthoof@paarlgim.co.za
4	6 September 2025	Waterblommetjiefees	Windmeul Cellar	021 869 8100 /wines@windmeul.com
5	6 September 2025	Rhebokskloof Winter Market	Rhebokskloof Wine Estate	021 869 8386 / info@rhebokskloof.co.za
6	12 – 13 September 2025	Tuin van Digters 2025	Breytenbach Sentrum	066 289 2212
7	13 September 2025	Rhebokskloof Winter Market	Rhebokskloof Wine Estate	021 869 8386 / info@rhebokskloof.co.za
8	14 September 2025	Boland Succulent Festival	De Vines Pub & Restaurant	074 195 1144 / info@livingdesertplants.com
9	27 September 2025	Rhebokskloof Winter Market	Rhebokskloof Wine Estate	021 869 8386 / info@rhebokskloof.co.za
October 2025
Important Dates:	​	​	​	​
1	4 October 2025	Windmeul Farmers' Market	Windmeul Cellar	021 869 8100 /wines@windmeul.com
2	26 October 2025	Picnic for Autism with Sunset Sweatshop	Kronenburg Estate	083 701 8564
November 2025
Important Dates:	​	​	​	​
1	1 November 2025	Windmeul Farmers' Market	Windmeul Cellar	021 869 8100 /wines@windmeul.com
2	16 November 2025	Tannerycars Car Show	Old Tannery	082 884 2844
3	28 November – 21 December 2025	Skeppend @ Simonsvlei Christmas Market	Simonsvlei Wines	Christelle Kriel – 084 302 2410 / info@skeppendsa.co.za
December 2025
Important Dates: Day of Reconciliation (16 December 2025) Christmas Eve (24 December 2025) Christmas Day (25 December 2025) Day of Goodwill (26 December 2025) New Year's Eve (31 December 2025)	​	​	​	​
1	6 December 2025	Windmeul Farmers' Market	Windmeul Cellar	021 869 8100 /wines@windmeul.com

 

​​​​Events Approved

Please find below the following events:​​

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