​​​​​​​​​​​​​​​​​​​​​​​Drakenstein WebSite     ​​​​​​Events
​​

Events​

​ ​​Drakenstein Municipality Events Application Procedure

Please find the following​ documents:

 

For all events within the Drakenstein Municipal area the following contact details should be used:

021 807 4641 or 021 807 4558

Email address: events@drakenstein.gov.za

 

PROVISION OF FINANCIAL AND/OR IN-KIND SUPPORT TO HOST EVENTS IN DRAKENSTEIN:

TO BE HELD DURING THE 2023/2024 FINANCIAL YEAR BETWEEN 1 JULY 2023 AND 30 JUNE 2024.

Drakenstein Municipality has identified Events as one of the key drivers to market Drakenstein and grow local tourism. Since 2014, the Municipality has focused on supporting a wide variety of events to promote our towns as 365-day events destinations and to mitigate seasonality.

​
Drakenstein Municipality now invites all eligible organisations to submit proposals to host Events that meet the Municipality’s Events criteria as per the approved Financial Assistance for Public Events Policy of 2017.

1) Objectives

Eligible organisations, which include NGOs’, NPOs’, CBOs’, Section 21 Companies and other relevant institutions are invited to apply for financial and/or in-kind support to host events in the municipal area that will achieve the following objectives:

a) facilitate enhanced social cohesion, community spirit and pride;
b) develop stronger united communities;
c) create stronger identity and inclusivity;
d) ensure geographical spread;
e) create cross-cultural awareness and understanding;
f) facilitate local and regional economic growth;
g) facilitate sustainable job creation;
h) promote Drakenstein as a responsible and green tourism destination;
i) increase tourism and sporting activities;
j) generate international and national media attention and increase the profile of the region;
k) attract creative and talented people and businesses to share their talents;
l) promote co-operation and collaboration between internal and external stakeholders;
m) and promote a positive legacy linked to hosting of events in the destination.

2) Events Criteria

Events will be evaluated based on the criteria as per the approved Events Categorization schedule, which is available by clicking here.
Applicants must stipulate if the application is for a (cash donations only) or/and non-financial (in-kind municipal services) event support.

3) Requirements for proposals

Proposals submitted must include:

a) a detailed business plan;
b) an Event support application form, which is available on our website;
c)  a detailed itemized budget;
d) All sponsorships must be declared and included in the event proposal to avoid duplication of funding allocation from other government sources; and
e) Should financial and/or in kind support have been provided in the previous three years, a a close-out report must be tabled on the total expenditure, number of attendees, media exposure, local spend, use of council’s contribution and number of local jobs created.

Failure to submit all required documentation and information may result in a proposal being rejected.  There can be no expectation of acceptance based upon previous allocations. The detailed business plan will require the provision of a detailed itemized budget. Please note that applicants will have to declare all sponsors upfront to avoid duplication of funding allocation from other government sources. 

4) Submission of Proposals

Proposals can be submitted in a sealed envelope and endorsed “ Event Support Applications for 2019-2020 Financial year- Drakenstein Municipality, and must be placed in the official tender box in the foyer at the Civic Centre, 1 Berg River Boulevard, Paarl, 7646 before or on 20 February 2019.

5) Terms and Conditions

All successful applicants must sign a Memorandum of Understanding that will comply with the Municipal Finance Management Act No. 56 of 2003. Please note that the Terms and Conditions set out in the contract must be adhered to as failure to do so will result in a breach of contract and Council will take the necessary steps it deems necessary in terms of such contracts.

6) Evaluation Process

Proposals will be evaluated in two phases:

a) Administrative Compliance –bidders will be assessed whether they have submitted all the administrative documents required above.
b) Functionality – the received proposals will be measured against the evaluation criteria using “ the Events criteria referred in Section 2.

NB.  Proposals that fail to meet the requirements stipulated in the RFP and those that do not meet the evaluation criteria will be disqualified from further evaluation.

7) Further Enquiries

For any further enquiries, please do not hesitate to contact Mrs. Chrismaré Carse, Senior Tourism Officer, Economic Growth and Tourism at 021 807 7744 or via e-mail Chrismare.Carse@drakenstein.gov.za .

Please note that only hard copies will be accepted, and that no electronic submissions will be accepted or considered. If you do not get a reply from Drakenstein Municipality by 31 May 2019, you must consider your submission unsuccessful.

NB:
​
- Proposals will be approved in lined with allocated annual budgets.
- Consideration for funding will be at the discretion of the Budget Sub-Committee for Events.
  
   DR JH Leibbrandt
   City Manager

 

Events Approved

Please find below the following events:

​​​​

​
 

August 2025 ​ ​ ​ ​
Important Dates: National Women's Day (9 August 2025)​ ​ ​
1	22 August 2025	Arno Carstens & Albert Frost Live	Festa Restaurant – Kleinevalleij Estate	067 597 0346
2	22 August 2025	Bake with citrus & spice	Soetmelksvlei (Babylonstoren)	021 863 3852 / enquiries@babylonstoren.com
3	23 August 2025	Tribute to Creedence Clearwater Revival & Smokie	Paarl Golf Club (Boschenmeer Estate)	074 547 3213
4	26 August 2025	Craft your own homemade soaps	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
5	26 – 31 August 2025	Wellington Huismark	Old Tannery, Wellington	083 384 0727 / wellingtonhuismark@schattig.co.za
6	27 August 2025	Discover and grow cycads	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
7	27 August 2025	Dicover, Taste, Enjoy: Explore Coffee Origins, Guided Coffee Cupping & Choice of any Pizza or Burger + Dessert	Festa Restaurant – Kleinevalleij Estate	shaun@monarchcoffeecartel.co.za
8	28 August 2025	Forage for indigenous veld foods	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
9	28 August 2025	Pizza & Paint Night	Clay Café	064 656 6165
10	29 August 2025	Master Meat: debone a chicken & make stock	Soetmelksvlei (Babylonstoren)	021 863 3852 / enquiries@babylonstoren.com
11	29 – 30 August 2025	Sanlam Drakenstein Derby Champs	Faure Street Stadium	TBC
12	30 August 2025	Clay and Coffee	Schoon Café, Laborie Centre, Paarl	087 106 0146
13	30 August 2025	Winemakers Table Lunch	Doolhof Wine Estate	021 864 2805
September 2025	​	​	​	​
Important Dates: Heritage Day (24 September 2025)	​	​	​	​
1	2 September 2025	Paarl Gimnasium Primary u/10 Rugby and Netball Day	Cheve Fields	Niel Theart – 084 511 6263 /sport@kleingim.co.za
2	2 September 2025	Grow your own spring vegetables	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
3	3 September 2025	Spring décor from the garden	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
4	3 September 2025	Paarl Gimnasium Primary u/10 Hockey Day	Cheve Fields	Niel Theart – 084 511 6263 /sport@kleingim.co.za
5	3 September 2025	Rocco de Villiers & Kore	Noord-Eind Primary School	082 325 0612
6	3 September 2025	Anton Goosen Live	Festa Restaurant	067 597 0346
7	4 September 2025	Traditional handcrafts: colour crocheting	Soetmelksvlei (Babylonstoren)	021 863 3852 / enquiries@babylonstoren.com
8	5 September 2025	Bake your own: make butter & buttermilk scones	Soetmelksvlei (Babylonstoren)	021 863 3852 / enquiries@babylonstoren.com
9	4 – 10 September 2025	Marius Schoeman 7s Festival	Paarl Gimnasium – 416 Main Street, Paarl	Willy Roos – 073 511 2193 / sporthoof@paarlgim.co.za
10	5 September 2025	Laudo Liebenberg & Frank Freeman Live	Die Nag Uil	062 862 6917
11	5 – 6 September 2025	Toringkerk Markietie	Toringkerk, Paarl	021 872 6730
12	6 September 2025	Waterblommetjiefees	Windmeul Cellar	021 869 8100 /wines@windmeul.com
13	6 September 2025	Rhebokskloof Winter Market	Rhebokskloof Wine Estate	021 869 8386 / info@rhebokskloof.co.za
14	10 September 2025	Encounter the beautiful world of fynbos	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
15	12 September 2025	Bake your own pies: four ways with traditional butter pastry	Soetmelksvlei (Babylonstoren)	021 863 3852 / enquiries@babylonstoren.com
16	12 – 13 September 2025	Tuin van Digters 2025	Breytenbach Sentrum	066 289 2212
17	13 September 2025	John Koopman UnScripted	Town Hall - Paarl	062 941 9256
18	13 September 2025	Make a wooden milk stool	Soetmelksvlei (Babylonstoren)	021 863 3852 / enquiries@babylonstoren.com
19	13 September 2025	Rhebokskloof Winter Market	Rhebokskloof Wine Estate	021 869 8386 / info@rhebokskloof.co.za
20	14 September 2025	Boland Gravel Monster	Café La Vita	devillierscycling@mweb.co.za
21	14 September 2025	Boland Succulent Festival	De Vines Pub & Restaurant	074 195 1144 / info@livingdesertplants.com
22	15 – 17 September 2025	The Wink Movement Retreat	Andrew Murray Centre for Spirituality	adri@winkmovement.com
23	17 September 2025	Craft your own homemade soaps	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
24	18 September 2025	Taste of spring: asparagus & artichokes	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
25	19 September 2025	Live Acoustic Show with Roan Ash	Doolhof Wine Estate	021 864 2805 / wine@doolhof.com
26	19 September 2025	Berry feast: bake your own frangipane tart	Soetmelksvlei (Babylonstoren)	021 863 3852 / enquiries@babylonstoren.com
27	20 September 2025	The art of bookbinding	Soetmelksvlei (Babylonstoren)	021 863 3852 / enquiries@babylonstoren.com
28	23 September 2025	Discover the secret life of insects	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
29	24 September 2025	Monarch Mountain Bash	Kleinevalleij Estate	support@entryninja.com
30	24 September 2025	Let's Braai	New Orleans Park	083 296 0111 / info@tcevents.co.za
31	24 September 2025	Veg on fire! Get grilling with our Babel head chef	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
32	26 September 2025	Master meat: make your own salami	Soetmelksvlei (Babylonstoren)	021 863 3852 / enquiries@babylonstoren.com
33	26 – 28 September 2025	At the table – The astists' gathering 2025	Andrew Murray Centre for spirituality	thegathering@krux.africa
34	26 – 28 Sepetmber 2025	Leef x Maslow: Permaculture Basics Workshop	Leef Onafhanklike Skool	064 682 7552
35	27 September 2025	Rhebokskloof Winter Market	Rhebokskloof Wine Estate	021 869 8386 / info@rhebokskloof.co.za
36	30 September 2025	Broaden your gardening horizons with indigenous trees	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
October 2025	​	​	​	​
Important Dates:	​	​	​	​
1	3 – 5 October 2025	Boland Summer Festival	Dal Josaphat Stadium	www.bolandfestival.co.za
2	4 October 2025	Windmeul Farmers' Market	Windmeul Cellar	021 869 8100 /wines@windmeul.com
3	4 October 2025	Paarlchella Music and Arts Festival	Boy Louw Sports Grounds	Grant.thecompany@gmail.com / sgemlata@gmail.com
4	11 October 2025	O Fire of the Spirit – Goodnow Inaugural	Goodnow Hall, Wellington	braamdutoit@gmail.com
5	19 October 2025	Nantes Estate Bridal Fair	Nantes Estate	SA Bridal Fairs
6	26 October 2025	Picnic for Autism with Sunset Sweatshop	Kronenburg Estate	083 701 8564
7	31 October 2025	Triga Entrepreneurs Conference	Laborie Wine Estate	072 286 8156
8	31 October 2025 - 1 November 2025	Winelands 10s	Boland Landbouskool	Book tickets for Play.co.za Winelands 10s 2025
November 2025	​	​	​	​
Important Dates:	​	​	​	​
1	1 November 2025	Windmeul Farmers' Market	Windmeul Cellar	021 869 8100 /wines@windmeul.com
2	4 – 6 November 2025	The Wink Movement Retreat	Andrew Murray Centre for Spirituality	adri@winkmovement.com
3	9 November 2025	Jeremy Loops on the Lawns	Festa Restaurant – Kleinevalleij Estate	067 597 0346
4	16 November 2025	Tannerycars Car Show	Old Tannery	082 884 2844
5	28 November – 21 December 2025	Skeppend @ Simonsvlei Christmas Market	Simonsvlei Wines	Christelle Kriel – 084 302 2410 / info@skeppendsa.co.za
December 2025	​	​	​	​
Important Dates: Day of Reconciliation (16 December 2025) Christmas Eve (24 December 2025) Christmas Day (25 December 2025) Day of Goodwill (26 December 2025) New Year's Eve (31 December 2025) ​ ​ ​ ​
1	6 December 2025	Windmeul Farmers' Market	Windmeul Cellar	021 869 8100 /wines@windmeul.com​

​​​​Events Approved

Please find below the following events:​​

​​​​​​​​​​​​