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Events​

​ ​​Drakenstein Municipality Events Application Procedure

Please find the following​ documents:

 

For all events within the Drakenstein Municipal area the following contact details should be used:

021 807 4641 or 021 807 4558

Email address: events@drakenstein.gov.za

 

PROVISION OF FINANCIAL AND/OR IN-KIND SUPPORT TO HOST EVENTS IN DRAKENSTEIN:

TO BE HELD DURING THE 2023/2024 FINANCIAL YEAR BETWEEN 1 JULY 2023 AND 30 JUNE 2024.

Drakenstein Municipality has identified Events as one of the key drivers to market Drakenstein and grow local tourism. Since 2014, the Municipality has focused on supporting a wide variety of events to promote our towns as 365-day events destinations and to mitigate seasonality.

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Drakenstein Municipality now invites all eligible organisations to submit proposals to host Events that meet the Municipality’s Events criteria as per the approved Financial Assistance for Public Events Policy of 2017.

1) Objectives

Eligible organisations, which include NGOs’, NPOs’, CBOs’, Section 21 Companies and other relevant institutions are invited to apply for financial and/or in-kind support to host events in the municipal area that will achieve the following objectives:

a) facilitate enhanced social cohesion, community spirit and pride;
b) develop stronger united communities;
c) create stronger identity and inclusivity;
d) ensure geographical spread;
e) create cross-cultural awareness and understanding;
f) facilitate local and regional economic growth;
g) facilitate sustainable job creation;
h) promote Drakenstein as a responsible and green tourism destination;
i) increase tourism and sporting activities;
j) generate international and national media attention and increase the profile of the region;
k) attract creative and talented people and businesses to share their talents;
l) promote co-operation and collaboration between internal and external stakeholders;
m) and promote a positive legacy linked to hosting of events in the destination.

2) Events Criteria

Events will be evaluated based on the criteria as per the approved Events Categorization schedule, which is available by clicking here.
Applicants must stipulate if the application is for a (cash donations only) or/and non-financial (in-kind municipal services) event support.

3) Requirements for proposals

Proposals submitted must include:

a) a detailed business plan;
b) an Event support application form, which is available on our website;
c)  a detailed itemized budget;
d) All sponsorships must be declared and included in the event proposal to avoid duplication of funding allocation from other government sources; and
e) Should financial and/or in kind support have been provided in the previous three years, a a close-out report must be tabled on the total expenditure, number of attendees, media exposure, local spend, use of council’s contribution and number of local jobs created.

Failure to submit all required documentation and information may result in a proposal being rejected.  There can be no expectation of acceptance based upon previous allocations. The detailed business plan will require the provision of a detailed itemized budget. Please note that applicants will have to declare all sponsors upfront to avoid duplication of funding allocation from other government sources. 

4) Submission of Proposals

Proposals can be submitted in a sealed envelope and endorsed “ Event Support Applications for 2019-2020 Financial year- Drakenstein Municipality, and must be placed in the official tender box in the foyer at the Civic Centre, 1 Berg River Boulevard, Paarl, 7646 before or on 20 February 2019.

5) Terms and Conditions

All successful applicants must sign a Memorandum of Understanding that will comply with the Municipal Finance Management Act No. 56 of 2003. Please note that the Terms and Conditions set out in the contract must be adhered to as failure to do so will result in a breach of contract and Council will take the necessary steps it deems necessary in terms of such contracts.

6) Evaluation Process

Proposals will be evaluated in two phases:

a) Administrative Compliance –bidders will be assessed whether they have submitted all the administrative documents required above.
b) Functionality – the received proposals will be measured against the evaluation criteria using “ the Events criteria referred in Section 2.

NB.  Proposals that fail to meet the requirements stipulated in the RFP and those that do not meet the evaluation criteria will be disqualified from further evaluation.

7) Further Enquiries

For any further enquiries, please do not hesitate to contact Mrs. Chrismaré Carse, Senior Tourism Officer, Economic Growth and Tourism at 021 807 7744 or via e-mail Chrismare.Carse@drakenstein.gov.za .

Please note that only hard copies will be accepted, and that no electronic submissions will be accepted or considered. If you do not get a reply from Drakenstein Municipality by 31 May 2019, you must consider your submission unsuccessful.

NB:
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- Proposals will be approved in lined with allocated annual budgets.
- Consideration for funding will be at the discretion of the Budget Sub-Committee for Events.
  
   DR JH Leibbrandt
   City Manager

 

Events Approved

Please find below the following events:

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September 2025 ​ ​ ​ ​
Important Dates: Heritage Day (24 September 2025) ​ ​ ​ ​
1	19 September 2025	Live Acoustic Show with Roan Ash	Doolhof Wine Estate	021 864 2805 / wine@doolhof.com
2	19 September 2025	Berry feast: bake your own frangipane tart	Soetmelksvlei (Babylonstoren)	021 863 3852 / enquiries@babylonstoren.com
3	19 September 2025	Wynand Windpomp Live	Freedom 301	066 028 7713
4	20 September 2025	The art of bookbinding	Soetmelksvlei (Babylonstoren)	021 863 3852 / enquiries@babylonstoren.com
5	23 September 2025	Discover the secret life of insects	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
6	24 September 2025	Monarch Mountain Bash	Kleinevalleij Estate	support@entryninja.com
7	24 September 2025	Let's Braai	New Orleans Park	083 296 0111 / info@tcevents.co.za
8	24 September 2025	Veg on fire! Get grilling with our Babel head chef	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
9	24 September 2025	Lamb Champs	Boland Landbouskool	066 071 6094 / web@lambchamps.co.za
10	24 September 2025	Heritage Day High Tea	La Paris Estate	Heritage Day High Tea — La Paris Estate
11	24 September 2025	Heritage Day Potjie Kos Competition	Freedom 301	083 258 6367
12	24 September 2025	Wilderer Braai Day	La Grapperia Pizza & Bistro	021 863 4367
13	26 September 2025	Leftfoot theatre productions bied aan Bacchus tot Bekker	Die ATKV Bôrdienghuis Teater	061 156 5386
14	26 September 2025	Master meat: make your own salami	Soetmelksvlei (Babylonstoren)	021 863 3852 / enquiries@babylonstoren.com
15	26 – 28 September 2025	At the table – The artists' gathering 2025	Andrew Murray Centre for spirituality	thegathering@krux.africa
16	26 – 28 Sepetmber 2025	Leef x Maslow: Permaculture Basics Workshop	Leef Onafhanklike Skool	064 682 7552
17	27 September 2025	A Tribute to Dolly Parton & Kenny Rogers	Die ATKV Bôrdienghuis Teater	061 156 5386
18	27 September 2025	Celebrate Beneath the Beauty	Doolhof Country House	021 864 2805
19	28 September 2025	Up market in the Avenue	Laborie Wine Estate	021 807 3095
20	30 September 2025	Broaden your gardening horizons with indigenous trees	Babylonstoren	021 863 3852 / enquiries@babylonstoren.com
21	30 September – 02 October 2025	Shrek 2025	Courtrai Primary School	021 863 3220
October 2025 ​ ​ ​ ​
Important Dates:	​	​	​	​
1	2 October 2025	Taalmonument Koorfees	Amphiteater	021 863 0543
2	2 October 2025	Spring Garden Dinner	Lounah Café	060 959 1436
3	3 – 5 October 2025	Boland Summer Festival	Dal Josaphat Stadium	www.bolandfestival.co.za
4	4 October 2025	Windmeul Farmers' Market	Windmeul Cellar	021 869 8100 /wines@windmeul.com
5	4 October 2025	Paarlchella Music and Arts Festival	Boy Louw Sports Grounds	Grant.thecompany@gmail.com / sgemlata@gmail.com
6	10 October 2025	Die Afrikaanse Taalmonument Volmaanpiekniek (Walvis)	Die Afrikaanse Taalmonument	021 863 0543
7	11 October 2025	O Fire of the Spirit – Goodnow Inaugural	Goodnow Hall, Wellington	braamdutoit@gmail.com
8	11 October 2025	Fairview Goat Run 2025	Fairview Wine & Cheese	Fairview Goat Run 2025 | Entry Ninja – the best outdoor, fitness and sporting event entries in your area.
9	11 October 2025	Pinotage on Tap	Diemersfontein Wine & Country Estate	021 864 5050
10	18 October 2025	Piet Smit sing – Van Koos na Kruis	D'olyfboom Family Estate	079 716 4593
11	19 October 2025	Nantes Estate Bridal Fair	Nantes Estate	SA Bridal Fairs
12	25 October 2025	Anton Goosen kuier in die Paarl	Nine Oaks Farm	021 929 6799
13	25 October 2025	Perdeberg Family Festival	Perdeberg Cellar	021 869 8244
14	26 October 2025	Picnic for Autism with Sunset Sweatshop	Kronenburg Estate	083 701 8564
15	28 October 2025	Cancer Sponsor Walk	Paarl Arboretum	082 293 5957
16	30 October 2025	Niel Diamond tribute by Johan Liebenberg	Kapstadt Brauhaus	082 475 3644
17	31 October 2025	Triga Entrepreneurs Conference	Laborie Wine Estate	072 286 8156
18	31 October 2025 - 1 November 2025	Winelands 10s	Boland Landbouskool	Book tickets for Play.co.za Winelands 10s 2025
November 2025 ​ ​ ​ ​
Important Dates:	​	​	​	​
1	1 November 2025	Windmeul Farmers' Market	Windmeul Cellar	021 869 8100 /wines@windmeul.com
2	4 – 6 November 2025	The Wink Movement Retreat	Andrew Murray Centre for Spirituality	adri@winkmovement.com
3	6 November 2025	Wynand & Chereé Live	Kapstadt Brauhaus	082 475 3644
4	7 November 2025	Die Afrikaanse Taalmonument Volmaanpiekniek (Melk)	Die Afrikaanse Taalmonument	021 863 0543
5	9 November 2025	Jeremy Loops on the Lawns	Festa Restaurant – Kleinevalleij Estate	067 597 0346
6	14 November 2025	Sterrekykpiekniek (Saturnus)	Die Afrikaanse Taalmonument	021 872 3441
7	16 November 2025	Tannerycars Car Show	Old Tannery	082 884 2844
8	28 November – 21 December 2025	Skeppend @ Simonsvlei Christmas Market	Simonsvlei Wines	Christelle Kriel – 084 302 2410 / info@skeppendsa.co.za
December 2025 ​ ​ ​ ​
Important Dates: Day of Reconciliation (16 December 2025) Christmas Eve (24 December 2025) Christmas Day (25 December 2025) Day of Goodwill (26 December 2025) New Year's Eve (31 December 2025)   ​ ​ ​ ​
1	5 December 2025	Die Afrikaanse Taalmonument Volmaanpiekniek (Springbok)	Die Afrikaanse Taalmonument	021 863 0543
2	6 December 2025	Windmeul Farmers' Market	Windmeul Cellar	021 869 8100 /wines@windmeul.com
3	6 December 2025	Newtons RFC 7's Tournament	Newton Park: A + B Fields	079 995 1567
4	13 December 2025	Sterrekykpiekniek (47 Tucanae)	Die Afrikaanse Taalmonument	021 872 3441
5	27 December 2025	Sanctum – Rebel Hearts	Nelson Wine Estate	073 631 5503
January 2026 ​ ​ ​ ​
Important Dates: New Year's Day (1 January 2026) ​ ​ ​ ​
1	3 January 2026	Volmaanpiekniek (Bidsprinkaan)	Die Afrikaanse Taalmonument	021 863 0543
2	17 January 2026	Sterrekykpiekniek (Orion)	Die Afrikaanse Taalmonument	021 872 3441
3	30 January 2026	Volmaanpiekniek (Luiperd)	Die Afrikaanse Taalmonument	021 863 0543

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​​​​Events Approved

Please find below the following events:​​

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