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Events​

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​Drakenstein Events

​ ​​Drakenstein Municipality Events Application Procedure

Please find the following​ documents:

 

For all events within the Drakenstein Municipal area the following contact details should be used:

021 807 4641 or 021 807 4558

Email address: events@drakenstein.gov.za

 

PROVISION OF FINANCIAL AND/OR IN-KIND SUPPORT TO HOST EVENTS IN DRAKENSTEIN:

TO BE HELD DURING THE 2023/2024 FINANCIAL YEAR BETWEEN 1 JULY 2023 AND 30 JUNE 2024.

Drakenstein Municipality has identified Events as one of the key drivers to market Drakenstein and grow local tourism. Since 2014, the Municipality has focused on supporting a wide variety of events to promote our towns as 365-day events destinations and to mitigate seasonality.

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Drakenstein Municipality now invites all eligible organisations to submit proposals to host Events that meet the Municipality’s Events criteria as per the approved Financial Assistance for Public Events Policy of 2017.

1) Objectives


Eligible organisations, which include NGOs’, NPOs’, CBOs’, Section 21 Companies and other relevant institutions are invited to apply for financial and/or in-kind support to host events in the municipal area that will achieve the following objectives:

a) facilitate enhanced social cohesion, community spirit and pride;
b) develop stronger united communities;
c) create stronger identity and inclusivity;
d) ensure geographical spread;
e) create cross-cultural awareness and understanding;
f) facilitate local and regional economic growth;
g) facilitate sustainable job creation;
h) promote Drakenstein as a responsible and green tourism destination;
i) increase tourism and sporting activities;
j) generate international and national media attention and increase the profile of the region;
k) attract creative and talented people and businesses to share their talents;
l) promote co-operation and collaboration between internal and external stakeholders;
m) and promote a positive legacy linked to hosting of events in the destination.


2) Events Criteria

Events will be evaluated based on the criteria as per the approved Events Categorization schedule, which is available by clicking here.
Applicants must stipulate if the application is for a (cash donations only) or/and non-financial (in-kind municipal services) event support.

3) Requirements for proposals

Proposals submitted must include:

a) a detailed business plan;
b) an Event support application form, which is available on our website;
c)  a detailed itemized budget;
d) All sponsorships must be declared and included in the event proposal to avoid duplication of funding allocation from other government sources; and
e) Should financial and/or in kind support have been provided in the previous three years, a a close-out report must be tabled on the total expenditure, number of attendees, media exposure, local spend, use of council’s contribution and number of local jobs created.

Failure to submit all required documentation and information may result in a proposal being rejected.  There can be no expectation of acceptance based upon previous allocations. The detailed business plan will require the provision of a detailed itemized budget. Please note that applicants will have to declare all sponsors upfront to avoid duplication of funding allocation from other government sources. 

4) Submission of Proposals

Proposals can be submitted in a sealed envelope and endorsed “ Event Support Applications for 2019-2020 Financial year- Drakenstein Municipality, and must be placed in the official tender box in the foyer at the Civic Centre, 1 Berg River Boulevard, Paarl, 7646 before or on 20 February 2019.

5) Terms and Conditions

All successful applicants must sign a Memorandum of Understanding that will comply with the Municipal Finance Management Act No. 56 of 2003. Please note that the Terms and Conditions set out in the contract must be adhered to as failure to do so will result in a breach of contract and Council will take the necessary steps it deems necessary in terms of such contracts.

6) Evaluation Process

Proposals will be evaluated in two phases:

a) Administrative Compliance –bidders will be assessed whether they have submitted all the administrative documents required above.
b) Functionality – the received proposals will be measured against the evaluation criteria using “ the Events criteria referred in Section 2.

NB.  Proposals that fail to meet the requirements stipulated in the RFP and those that do not meet the evaluation criteria will be disqualified from further evaluation.

7) Further Enquiries

For any further enquiries, please do not hesitate to contact Mrs. Chrismaré Carse, Senior Tourism Officer, Economic Growth and Tourism at 021 807 7744 or via e-mail Chrismare.Carse@drakenstein.gov.za .

Please note that only hard copies will be accepted, and that no electronic submissions will be accepted or considered. If you do not get a reply from Drakenstein Municipality by 31 May 2019, you must consider your submission unsuccessful.

NB:
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- Proposals will be approved in lined with allocated annual budgets.
- Consideration for funding will be at the discretion of the Budget Sub-Committee for Events.
  
   DR JH Leibbrandt
   City Manager

 

Events Approved

Please find below the following events:

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May 2025

Important Dates:

Worker's Day (1 May 2025)​

123 May 2025

Bake your own pies: Four ways with traditional butter pastry at Soetmelksvlei

 

Babylonstoren 021 863 3852 / enquiries@babylonstoren.com
224 May 2025Temperance RFC vs Bella Vista Gouda Sports Grounds Andrid Pieters – 023 232 0841 / andridpieters@gmail.com
324 May 2025Paarl Boys High vs Paul Roos GimBrug Street - Paarl064 682 1367 / wynand@byerssecurity.co.za
424 May 2025Hillcrest United RFC vs Young Blues Rugby ClubPelikaan ParkJohan Fransman – 083 558 3150
524 May 2025Newtons RFC vs Roses United RFC Sanlam Boland StadiumShane Heugh – 071 071 2227
625 May 2025Triumph ExpoFreedom 301Triumph Expo at Freedom 301 | Facebook
728 May 2025Labori Sports DayBethel Sports Grounds082 885 9277 / sport@hslabori.co.za
828 May 2025Cinsaut TastingDiemersfontein Wine & Country Estate

069 687 5904 / info@smulrestaurant.co.za

 

929 May 2025

Autumn abundance: pickle & preserve at Soetmelksvlei

 

Babylonstoren021 863 3852 / enquiries@babylonstoren.com
1030 May 2025OesafdansKleinevalleij EstateBuy OESAFDANS by Kleinevalleij - Paystack
1131 May 2025

Run the Vines #5

 

Vrede en LustOnsite Events | Entry Ninja – the best outdoor, fitness and sporting event entries in your area.
1231 May 2025

Paarl Boys High vs Stellenberg High

 

 

Brug Street - Paarl064 682 1367 / wynand@byerssecurity.co.za
1331 May 2025

Pilates & Mimosas

 

 

Nederburg Wine Estate084 253 2601
June 2025

Important Dates:

Father's Day (15 June 2025)

Youth Day (16 June 2025)

 

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13 June 2025Break bread with our master makerBabylonstoren 021 863 3852 / enquiries@babylonstoren.com
24 June 2025Winter gems: citrus in the gardenBabylonstoren021 863 3852 / enquiries@babylonstoren.com
34 June 2025Koos Kombuis LiveFesta RestaurantBuy Koos Kombuis at Festa - Paystack
45 June 2025Master meat: all about venison & biltong at SoetmelksvleiBabylonstoren021 863 3852 / enquiries@babylonstoren.com
56 June 2025Bake your own: make butter & buttermilk sconesBabylonstoren021 863 3852 / enquiries@babylonstoren.com
66 June 2025Italian DinnerAu d'Hex Estate072 142 3246 / admin@audehexestate.co.za
76 June 2025Fairview Gives Back Goatshed Restaurant - Fairview021 863 3609
86 June 2025Jack Parrow Live Die Nag Uil 067 688 4717
96 – 8 June 2025MacbethOld Mill TheatreBook tickets for Macbeth
107 June 2025Run the VinesVal du Charron – Wellington

Onsite Events | Entry Ninja – the best outdoor, fitness and sporting event entries in your area.

 

1110 June 2025Inside scoop: the secrets to buffalo mozzarella and gelatoBabylonstoren 021 863 3852 / enquiries@babylonstoren.com
1211 June 2025Craft your own homemade soaps Babylonstoren 021 863 3852 / enquiries@babylonstoren.com
1313 June 2025Bake with citrus & spice at SoetmelksvleiBabylonstoren 021 863 3852 / enquiries@babylonstoren.com
1415 June 2025Father's Day Lunch at FaberAvondale Wines021 202 1219 / faber@avondalewine.co.za
1515 June 2025Father's Day LunchNine Oaks Farm Paarl021 929 6799
1615 June 2025Father's Day LunchSmul Restaurant069 687 5904 / info@smulrestaurant.co.za
1716 June 2025Youth with disability funwalkPaarl Arboretum060 244 5105 / ariseandshine2002@gmail.com
1817 June 2025Broaden your gardening horizons with indigenous treesBabylonstoren021 863 3852 / enquiries@babylonstoren.com
1918 June 2025Compost 101: Let's get down and dirtyBabylonstoren 021 863 3852 / enquiries@babylonstoren.com
2019 June 2025Hey, Brew! Fruit & flower cordials & bush teasBabylonstoren 021 863 3852 / enquiries@babylonstoren.com
2120 June 2025Celebrate with chocolate & cake: bake your own treats at Soetmelksvlei Babylonstoren 021 863 3852 / enquiries@babylonstoren.com
2225 June 2025Indoor gardening: bringing succulents into your homeBabylonstoren021 863 3852 / enquiries@babylonstoren.com
2326 June 2025RAAF @ WellingtonFesta Restaurant – Kleinevalleij Estate084 863 1787
2427 June 2025Hands-on kids: bake & ice your own farm animal biscuits at Soetmelksvlei (kids aged 6-12)Babylonstoren021 863 3852 / enquiries@babylonstoren.com
July 2025​
Important Dates:​​​​
12 – 5 July 2025Berg River Canoe Marathon

Paarl-Zonquasdrift-Bridgetown-Zoutkloof-Velddrif

 

The Berg River Canoe Marathon – 2-5 July 2025
226 July 2025Son-in-die-Winter Fees Wellington Rugby Club

Son-in-die-Winter Fees , Wellington Rugby Club, 26 July to 27 July | AllEvents

 

August 2025

Important Dates:

National Women's Day (9 August 2025)

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18 Aug 2025Riaan Benadé in Paarl

Breezy Hill - Portion 2 of the Farm Ongegund, R45, Malmesbury road

 

078 099 7032

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​​​​Events Approved

Please find below the following events:​​

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