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Events​

​ ​​Drakenstein Municipality Events Application Procedure

Please find the following​ documents:

 

For all events within the Drakenstein Municipal area the following contact details should be used:

021 807 4641 or 021 807 4558

Email address: events@drakenstein.gov.za

 

PROVISION OF FINANCIAL AND/OR IN-KIND SUPPORT TO HOST EVENTS IN DRAKENSTEIN:

TO BE HELD DURING THE 2023/2024 FINANCIAL YEAR BETWEEN 1 JULY 2023 AND 30 JUNE 2024.

Drakenstein Municipality has identified Events as one of the key drivers to market Drakenstein and grow local tourism. Since 2014, the Municipality has focused on supporting a wide variety of events to promote our towns as 365-day events destinations and to mitigate seasonality.

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Drakenstein Municipality now invites all eligible organisations to submit proposals to host Events that meet the Municipality’s Events criteria as per the approved Financial Assistance for Public Events Policy of 2017.

1) Objectives

Eligible organisations, which include NGOs’, NPOs’, CBOs’, Section 21 Companies and other relevant institutions are invited to apply for financial and/or in-kind support to host events in the municipal area that will achieve the following objectives:

a) facilitate enhanced social cohesion, community spirit and pride;
b) develop stronger united communities;
c) create stronger identity and inclusivity;
d) ensure geographical spread;
e) create cross-cultural awareness and understanding;
f) facilitate local and regional economic growth;
g) facilitate sustainable job creation;
h) promote Drakenstein as a responsible and green tourism destination;
i) increase tourism and sporting activities;
j) generate international and national media attention and increase the profile of the region;
k) attract creative and talented people and businesses to share their talents;
l) promote co-operation and collaboration between internal and external stakeholders;
m) and promote a positive legacy linked to hosting of events in the destination.

2) Events Criteria

Events will be evaluated based on the criteria as per the approved Events Categorization schedule, which is available by clicking here.
Applicants must stipulate if the application is for a (cash donations only) or/and non-financial (in-kind municipal services) event support.

3) Requirements for proposals

Proposals submitted must include:

a) a detailed business plan;
b) an Event support application form, which is available on our website;
c)  a detailed itemized budget;
d) All sponsorships must be declared and included in the event proposal to avoid duplication of funding allocation from other government sources; and
e) Should financial and/or in kind support have been provided in the previous three years, a a close-out report must be tabled on the total expenditure, number of attendees, media exposure, local spend, use of council’s contribution and number of local jobs created.

Failure to submit all required documentation and information may result in a proposal being rejected.  There can be no expectation of acceptance based upon previous allocations. The detailed business plan will require the provision of a detailed itemized budget. Please note that applicants will have to declare all sponsors upfront to avoid duplication of funding allocation from other government sources. 

4) Submission of Proposals

Proposals can be submitted in a sealed envelope and endorsed “ Event Support Applications for 2019-2020 Financial year- Drakenstein Municipality, and must be placed in the official tender box in the foyer at the Civic Centre, 1 Berg River Boulevard, Paarl, 7646 before or on 20 February 2019.

5) Terms and Conditions

All successful applicants must sign a Memorandum of Understanding that will comply with the Municipal Finance Management Act No. 56 of 2003. Please note that the Terms and Conditions set out in the contract must be adhered to as failure to do so will result in a breach of contract and Council will take the necessary steps it deems necessary in terms of such contracts.

6) Evaluation Process

Proposals will be evaluated in two phases:

a) Administrative Compliance –bidders will be assessed whether they have submitted all the administrative documents required above.
b) Functionality – the received proposals will be measured against the evaluation criteria using “ the Events criteria referred in Section 2.

NB.  Proposals that fail to meet the requirements stipulated in the RFP and those that do not meet the evaluation criteria will be disqualified from further evaluation.

7) Further Enquiries

For any further enquiries, please do not hesitate to contact Mrs. Chrismaré Carse, Senior Tourism Officer, Economic Growth and Tourism at 021 807 7744 or via e-mail Chrismare.Carse@drakenstein.gov.za .

Please note that only hard copies will be accepted, and that no electronic submissions will be accepted or considered. If you do not get a reply from Drakenstein Municipality by 31 May 2019, you must consider your submission unsuccessful.

NB:
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- Proposals will be approved in lined with allocated annual budgets.
- Consideration for funding will be at the discretion of the Budget Sub-Committee for Events.
  
   DR JH Leibbrandt
   City Manager

 

Events Approved

Please find below the following events:

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December 2025
Important Dates: Day of Reconciliation (16 December 2025) Christmas Eve (24 December 2025) Christmas Day (25 December 2025) Day of Goodwill (26 December 2025) New Year's Eve (31 December 2025) ​ ​ ​ ​
1	6 December 2025	Artisanal Beer Fest 2025	Mistico Equestrian Centre	Northyeasters Brou en Stook on Quicket
2	6 December 2025	Windmeul Farmers' Market	Windmeul Cellar	021 869 8100 / wines@windmeul.com
3	6 December 2025	Musiek oppie Berg – Watershed	Die Afrikaanse Taalmonument	084 522 5223
4	6 December 2025	Newtons RFC 7's Tournament	Newton Park: A + B Fields	079 995 1567
5	6 December 2025	Drakenstein Festival of Lights	Paarl	021 807 7744
6	6 December 2025	Winemaker's Table	Olsen Private Vineyards	carin@olsenprivatevineyards.co.za
7	6 December 2025	Funk, Arena Rock, One Hit Wonders, Pop Legends, Classic R&B, 90s Rock, Pop Funk & Emo Season Show	Simonsvlei Winery	021 671 9580 / claremont@schoolofrock.com
8	6 December 2025	Run the Vines #12	Doolhof Wine Estate	lans@onsite-events.co.za
9	6 December 2025	Brutal Fruit Pink Table	La Paris Estate	sangweni@homecomingza.com
10	6 December 2025	Rooksein Live	Breezy Hill	064 543 6569
11	6 – 7 December 2025	Lekker Italy – Cape Italian Artisanal Food & Wine	Ayama Wines	021 869 8313
12	7 December 2025	Live Jazz	Ristorante Pappa Grappa	021 863 3555 / pappagrappa@wilderer.co.za
13	7 December 2025	Family Festive Day	Die Stoepe	021 871 1438
14	7 December 2025	Under the Christmas Lights	Lady Grey Street	021 023 1028 / info@tceventsco.co.za
15	7 December 2025	The Proteas Women vs Ireland	Boland Park	Cricket South Africa
16	7 December 2025	Rocco De Villiers – Koekstruif vir Kersfees	Diemersfontein Wine & Country Estate	021 864 5050
17	10 December 2025	The Afrikaans Language Monument Night Run	Die Afrikaanse Taalmonument	021 872 3441 / kommunikasie@taalmuseum.co.za
18	10 – 11 December 2025	Holiday Snake School	Le Bonheuer Reptiles & Adventures	021 863 1142 / info@lebonheuradventures.co.za
19	10 – 16 December 2025	VOW Christmas Night Market & Light Show	VOW Wedding Venue	068 622 6022 / info@thevowvenue.co.za
20	11 December 2025	Music Bingo	Back's Polo Pavilion – Val de Vie Estate	087 821 1068 / functions@backs.co.za
21	12 December 2025	Drakenstein Festival of Lights	Saron	021 807 7744
22	12 December 2025	Hero Legacy Adventure	Val de Vie Estate	076 022 5141
23	12 – 13 December 2025	Franseman Christmas Bouquet Master Class	Franseman	021 007 0699 / info@franseman.com
24	13 December 2025	Drakenstein Festival of Lights	Gouda	021 807 7744
25	13 December 2025	Sterrekykpiekniek (47 Tucanae)	Die Afrikaanse Taalmonument	021 872 3441
26	13 December 2025	Thurlow Marsh Foundation – Coolerbox Edition Season 2	St Albans Primary School	Thurlow Marsh Foundation on Quicket
27	13 December 2025	Kurt Darren Live	Diemersfontein Wine Estate & Country Estate	021 864 5050
28	13 December 2025	Zaan Sonnekus Live	Breezy Hill	064 543 6569
29	14 December 2025	Amazing Race	Freedom Hill Wines	062 744 0260
30	14 December 2025	Vibes In the Vines – Live Music by Wesley Clark	Diemersfontein Wine & Country Estate	021 864 5050
31	15 December 2025	Paarl Champagne Ride	Paarl Mountain Nature Reserve	http://www.paarltrails.com/
32	15 December 2025	Winelands Jazz	Dunstone Estate	076 351 7315
33	16 December 2025	Vinatage Summer Splash	Boy Louw Sportsground	079 611 4623 / newton@tfbevents.co.za
34	16 December 2025	Leah Live	Breezy Hill	064 543 6569
35	16 December 2025	Vibes In the Vines – Live Music by Renier Greeff	Diemersfontein Wine & Country Estate	021 864 5050
36	19 December 2025	Glamour & Glass presents Christmas Under the Mistletoe	Glamour and Glass	glamourandglass@gmail.com
37	19 December 2025	StoryTime “Laughs I didn't plan for" by John Koopman	Boschenmeer Golf Estate	062 941 9256
38	20 December 2025	Piekniek met Kersvader 2025	Die Afrikaanse Taalmonument	021 863 0543
39	20 December 2025	Vibes In the Vines – Live Music by Marius Swanepoel	Diemersfontein Wine & Country Estate	021 864 5050
40	21 December 2025	Vibes in The Vines – Live Music by Burger Le Roux	Diemersfontein Wine & Country Estate	021 864 5050
41	24 December 2025	Christmas Eve Dinner	Grande Roche	021 863 5100 / info@granderoche.co.za
42	24 December 2025	Christmas Eve Special Menu	Nederburg Wines	021 862 3104 / 021 827 5155 / Info_Nederburg@heineken.com
43	24 December 2025	Christmas Eve Dinner	Adara Palmiet Valley	021 300 1058 / Restaurant@adara-palmiet-valley.co.za
44	24 December 2025	Christmas Eve Dinner	Roots Bistro	076 351 7315
45	25 December 2025	Christmas Day Lunch	Grande Roche	021 863 5100 / info@granderoche.co.za
46	25 December 2025	Christmas Day Lunch	Cattle Baron	021 872 5577 / info@cattlebaronpaarl.co.za
47	25 December 2025	Christmas Lunch	The Grillroom – Val du Charron	021 873 1256
48	25 December 2025	Christmas at SMUL Restaurant	Diemersfontein Wine & Country Estate	069 687 5904 / info@smulrestaurant.co.za
49	25 December 2025	The Doolhof Christmas Lunch	Doolhof Wine Estate	stay@doolhof.com
50	26 December 2025	Boxing Day Comedy Hangout	Wellington School of Skills	084 096 0263
51	27 December 2025	Sanctum – Rebel Hearts	Nelson Wine Estate	073 631 5503
52	27 December 2025	Betway SA20 – Paarl Royals vs. Sunrisers Eastern Cape	Boland Park Cricket Stadium	021 862 4580 / jamesf@cricket.co.za
53	27 December 2025	Vibes In the Vines – Live Music by Henco Du Toit	Diemersfontein Wine & Country Estate	021 864 5050
54	28 December 2025	Vibes In the Vines – Live Music by Dewald Dippenaar	Diemersfontein Wine & Country Estate	021 864 5050
55	31 December 2025	New Years Dinner and Dance	The Grillroom – Val du Charron	021 873 1256
56	31 December 2025	New Years Party – Wild West	Freedom 301	066 028 7713
57	31 December 2025	New Years Eve Dinner	Grande Roche	021 863 5100 / info@granderoche.co.za
January 2026	​	​	​	​
Important Dates: New Year's Day (1 January 2026)	​	​	​	​
1	1 January 2026	Groovers Prayer New Years Experience	Nederburg Wine Estate	Groove.afrika@gmail.com
2	2 January 2026	Betway SA20 – Paarl Royals vs. MI Cape Town	Boland Park Cricket Stadium	021 862 4580 / jamesf@cricket.co.za
3	3 January 2026	Volmaanpiekniek (Bidsprinkaan)	Die Afrikaanse Taalmonument	021 863 0543
4	10 January 2026	Hero Legacy Adventure	Rhebokskloof	076 022 5141
5	10 January 2026	Betway SA20 – Paarl Royals vs. Pretoria Capitals	Boland Park Cricket Stadium	021 862 4580 / jamesf@cricket.co.za
6	13 January 2026	Betway SA20 – Paarl Royals vs. Durban Super Giants	Boland Park Cricket Stadium	021 862 4580 / jamesf@cricket.co.za
7	17 January 2026	Sterrekykpiekniek (Orion)	Die Afrikaanse Taalmonument	021 872 3441
8	19 January 2026	Betway SA20 – Paarl Royals vs. Joburg Super Kings	Boland Park Cricket Stadium	021 862 4580 / jamesf@cricket.co.za
9	24 January 2026	Steve Hofmeyr Live	Diemersfontein Wine & Country Estate	021 864 5050
10	24 January 2026	Jeodhouse Picnic Consert	Afrikaans Language Monument	021 872 3441 / kommunikasie@taalmuseum.co.za
11	25 January 2026	Rhodes Quality Winelands Cycle Race	Huguenot Primary School	073 301 2425 / info@winelandscyclerace.co.za
12	30 January 2026	Volmaanpiekniek (Luiperd)	Die Afrikaanse Taalmonument	021 863 0543
February 2026	​	​	​	​
Important Dates:	​	​	​	​
1	7 February 2026	Run the Vines	Ayama Wine Farm	Run The Vines Series Entries 2026 | Entry Ninja – the best outdoor, fitness and sporting event entries in your area.
2	13 February 2026	Sterrekykpiekniek (Jupiter)	Die Afrikaanse Taalmonument	021 872 3441
3	14 February 2026	Jazz & Liefde Piekniekkonsert	Die Afrikaanse Taalmonument	021 872 3441 / kommunikasie@taalmuseum.co.za
4	15 February 2026	Zambezi Sundaze	Kronenburg Estate	VFIFA on Quicket
5	28 February 2026	Volmaanpiekniek (Dassie)	Die Afrikaanse Taalmonument	021 863 0543
March 2026	​	​	​	​
Important Dates: Human Rights Day (21 March 2026)	​	​	​	​
1	2 March 2026	Tour du Cap	Wellington	Tour du Cap edition 2026 | Battistrada
April 2026	​	​	​	​
Important Dates: Good Friday (3 April 2026) Holy Saturday (4 April 2026) Easter Sunday (5 April 2026) Family Day (6 April 2026) Freedom Day (27 April 2026)	​	​	​	​
1	24 – 26 April	Run the Vines – 3-day Stage	Spice Route Destination	Run The Vines Series Entries 2026 | Entry Ninja – the best outdoor, fitness and sporting event entries in your area.

​​​​Events Approved

Please find below the following events:​​

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