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Events​

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​Drakenstein Events

​ ​​Drakenstein Municipality Events Application Procedure

Please find the following​ documents:

 

For all events within the Drakenstein Municipal area the following contact details should be used:

021 807 4641 or 021 807 4558

Email address: events@drakenstein.gov.za

 

PROVISION OF FINANCIAL AND/OR IN-KIND SUPPORT TO HOST EVENTS IN DRAKENSTEIN:

TO BE HELD DURING THE 2023/2024 FINANCIAL YEAR BETWEEN 1 JULY 2023 AND 30 JUNE 2024.

Drakenstein Municipality has identified Events as one of the key drivers to market Drakenstein and grow local tourism. Since 2014, the Municipality has focused on supporting a wide variety of events to promote our towns as 365-day events destinations and to mitigate seasonality.

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Drakenstein Municipality now invites all eligible organisations to submit proposals to host Events that meet the Municipality’s Events criteria as per the approved Financial Assistance for Public Events Policy of 2017.

1) Objectives


Eligible organisations, which include NGOs’, NPOs’, CBOs’, Section 21 Companies and other relevant institutions are invited to apply for financial and/or in-kind support to host events in the municipal area that will achieve the following objectives:

a) facilitate enhanced social cohesion, community spirit and pride;
b) develop stronger united communities;
c) create stronger identity and inclusivity;
d) ensure geographical spread;
e) create cross-cultural awareness and understanding;
f) facilitate local and regional economic growth;
g) facilitate sustainable job creation;
h) promote Drakenstein as a responsible and green tourism destination;
i) increase tourism and sporting activities;
j) generate international and national media attention and increase the profile of the region;
k) attract creative and talented people and businesses to share their talents;
l) promote co-operation and collaboration between internal and external stakeholders;
m) and promote a positive legacy linked to hosting of events in the destination.


2) Events Criteria

Events will be evaluated based on the criteria as per the approved Events Categorization schedule, which is available by clicking here.
Applicants must stipulate if the application is for a (cash donations only) or/and non-financial (in-kind municipal services) event support.

3) Requirements for proposals

Proposals submitted must include:

a) a detailed business plan;
b) an Event support application form, which is available on our website;
c)  a detailed itemized budget;
d) All sponsorships must be declared and included in the event proposal to avoid duplication of funding allocation from other government sources; and
e) Should financial and/or in kind support have been provided in the previous three years, a a close-out report must be tabled on the total expenditure, number of attendees, media exposure, local spend, use of council’s contribution and number of local jobs created.

Failure to submit all required documentation and information may result in a proposal being rejected.  There can be no expectation of acceptance based upon previous allocations. The detailed business plan will require the provision of a detailed itemized budget. Please note that applicants will have to declare all sponsors upfront to avoid duplication of funding allocation from other government sources. 

4) Submission of Proposals

Proposals can be submitted in a sealed envelope and endorsed “ Event Support Applications for 2019-2020 Financial year- Drakenstein Municipality, and must be placed in the official tender box in the foyer at the Civic Centre, 1 Berg River Boulevard, Paarl, 7646 before or on 20 February 2019.

5) Terms and Conditions

All successful applicants must sign a Memorandum of Understanding that will comply with the Municipal Finance Management Act No. 56 of 2003. Please note that the Terms and Conditions set out in the contract must be adhered to as failure to do so will result in a breach of contract and Council will take the necessary steps it deems necessary in terms of such contracts.

6) Evaluation Process

Proposals will be evaluated in two phases:

a) Administrative Compliance –bidders will be assessed whether they have submitted all the administrative documents required above.
b) Functionality – the received proposals will be measured against the evaluation criteria using “ the Events criteria referred in Section 2.

NB.  Proposals that fail to meet the requirements stipulated in the RFP and those that do not meet the evaluation criteria will be disqualified from further evaluation.

7) Further Enquiries

For any further enquiries, please do not hesitate to contact Mrs. Chrismaré Carse, Senior Tourism Officer, Economic Growth and Tourism at 021 807 7744 or via e-mail Chrismare.Carse@drakenstein.gov.za .

Please note that only hard copies will be accepted, and that no electronic submissions will be accepted or considered. If you do not get a reply from Drakenstein Municipality by 31 May 2019, you must consider your submission unsuccessful.

NB:
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- Proposals will be approved in lined with allocated annual budgets.
- Consideration for funding will be at the discretion of the Budget Sub-Committee for Events.
  
   DR JH Leibbrandt
   City Manager

 

Events Approved

Please find below the following events:

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April 2025

​Important Dates:

Good Friday (18 April 2025)

Family Day (21 April 2025)

Freedom Day (28 April 2025)​ ​ ​ ​

1
25 Apr 2025

Bank on it! Seed saving and swopping in the Soetmelksvlei garden

Babylonstoren 021 863 3852 / enquiries@babylonstoren.com
225 – 27 Apr 2025Boland Summer Festival Dal Josaphat StadiumShahene Effendi – 083 642 6421
326 Apr 2025

OMTECH presents: OBSIDIAN

Du Kloof Lodge
060 563 2694
426 Apr 2025

SportSA Run

 

Courtrai Primary SchoolSportSA Run Paarl | Entry Ninja – the best outdoor, fitness and sporting event entries in your area.
528 – 30 Apr 2025Paarl Rock Sports FestivalPaarl Girls' High

KC 107.7 - Excitement Overload! Paarl Rock Sports Festival... | Facebook

May 2025​

Important Dates:

Worker's Day (1 May 2025)​ ​ ​ ​

11 May 2025Rhodes Half MarathonStarting Point: Hugenote High Schoolinfo@topevents.co.za
22 May 2025

Magic with milk: make your own butter, soft cheese & yoghurt at Soetmelksvlei

Babylonstoren021 863 3852 / enquiries@babylonstoren.com
33 May 2025Run the Vines #5 Vrede en Lust

Onsite Events | Entry Ninja – the best outdoor, fitness and sporting event entries in your area.

43 May 2025Temperance RFC vs Roses United Gouda Sports GroundsAndrid Pieters – 023 232 0841 / andridpieters@gmail.com
53 May 2025One Man Show Picnic ft Clint L Nederburg Wines – Sonstraal Rd, Paarl079 608 4350
63 May 2025Lionel John LiveDie Bôrdienghuis Teater061 156 5386
703 May 2025Sustainability Festival Victoria Park - PaarlThembisile.Mnisi@drakenstein.gov.za
86 May 2025Break bread with our master bakerBabylonstoren 021 863 3852 / enquiries@babylonstoren.com
97 May 2025Autumn décor from the gardenBabylonstoren021 863 3852 / enquiries@babylonstoren.com
108 May 2025Master meat: all about venison & biltong at SoetmelksvleiBabylonstoren021 863 3852 / enquiries@babylonstoren.com
119 May 2025Nuts for pecans! Bake a pecan pie & carrot cake at SoetmelksvleiBabylonstoren 021 863 3852 / enquiries@babylonstoren.com
1210 May 2025Passion 25 Salem Biblical GardensJack Carstens – 082 569 1109/071 478 0845
1311 May 2025Mother's Day Breakfast/LunchNine Oaks Farm Paarl 021 929 6799
1414 May 2025

Explore the world of Babylonstoren's olives

Babylonstoren 021 863 3852 / enquiries@babylonstoren.com
1515 May 2025Love the taste of culinary herbs at SoetmelksvleiBabylonstoren021 863 3852 / enquiries@babylonstoren.com
1616 May 2025

Cape cookery: traditional melktert, melkkos & koeksisters at Soetmelksvlei

Babylonstoren021 863 3852 / enquiries@babylonstoren.com
1716 May 2025Boland School for Autism annual Golf DayPaarl Golf Club021 870 1430
1820 May 2025International Bee Day Babylonstoren 021 863 3852 / enquiries@babylonstoren.com
1921 May 2025

Craft your own homemade soaps

 

Babylonstoren021 863 3852 / enquiries@babylonstoren.com
2021 May 2025Frederik Van Zyl Slabbert: Soekende ProfeetDie Bôrdienghuis TeaterJeanine – 061 156 5386
2122 May 2025

Harness nature's colours with fynbos dyeing at Soetmelksvlei

Babylonstoren 021 863 3852 / enquiries@babylonstoren.com
2222 May 2025Golden GamesDal Josaphat StadiumDesmoray Prins – 021 807 1148
2323 May 2025

Bake your own pies: Four ways with traditional butter pastry at Soetmelksvlei

Babylonstoren 021 863 3852 / enquiries@babylonstoren.com
2424 May 2025Temperance RFC vs Bella Vista Gouda Sports Grounds Andrid Pieters – 023 232 0841 / andridpieters@gmail.com
2529 May 2025

Autumn abundance: pickle & preserve at Soetmelksvlei

Babylonstoren021 863 3852 / enquiries@babylonstoren.com
June 2025

Important Dates:

Father's Day (15 June 2025)

Youth Day (16 June 2025)​ ​ ​ ​

13 June 2025Break bread with our master makerBabylonstoren 021 863 3852 / enquiries@babylonstoren.com
25 June 2025Master meat: all about venison & biltong at SoetmelksvleiBabylonstoren021 863 3852 / enquiries@babylonstoren.com
34 June 2025Winter gems: citrus in the gardenBabylonstoren021 863 3852 / enquiries@babylonstoren.com
46 June 2025Bake your own: make butter & buttermilk sconesBabylonstoren021 863 3852 / enquiries@babylonstoren.com
56 June 2025Fairview Gives Back Goatshed Restaurant - Fairview021 863 3609
66 – 8 June 2025Macbeth
Old Mill Theatre
Book tickets for Macbeth
77 June 2025Run the Vines
Val du Charron – Wellington

Onsite Events | Entry Ninja – the best outdoor, fitness and sporting event entries in your area.

810 June 2025Inside scoop: the secrets to buffalo mozzarella and gelatoBabylonstoren 021 863 3852 / enquiries@babylonstoren.com
911 June 2025Craft your own homemade soaps Babylonstoren 021 863 3852 / enquiries@babylonstoren.com
1013 June 2025Bake with citrus & spice at SoetmelksvleiBabylonstoren 021 863 3852 / enquiries@babylonstoren.com
1116 June 2025Youth with disability funwalkPaarl Arboretum060 244 5105 / ariseandshine2002@gmail.com
1217 June 2025Broaden your gardening horizons with indigenous treesBabylonstoren021 863 3852 / enquiries@babylonstoren.com
1318 June 2025Compost 101: Let's get down and dirtyBabylonstoren 021 863 3852 / enquiries@babylonstoren.com
1419 June 2025Hey, Brew! Fruit & flower cordials & bush teasBabylonstoren 021 863 3852 / enquiries@babylonstoren.com
1520 June 2025Celebrate with chocolate & cake: bake your own treats at Soetmelksvlei Babylonstoren 021 863 3852 / enquiries@babylonstoren.com
1625 June 2025Indoor gardening: bringing succulents into your homeBabylonstoren021 863 3852 / enquiries@babylonstoren.com
1727 June 2025Hands-on kids: bake & ice your own farm animal biscuits at Soetmelksvlei (kids aged 6-12)Babylonstoren021 863 3852 / enquiries@babylonstoren.com
July 2025
Important Dates:
12 – 5 July 2025Berg River Canoe Marathon

Paarl-Zonquasdrift-Bridgetown-Zoutkloof-Velddrif

 

The Berg River Canoe Marathon – 2-5 July 2025
August 2025

Important Dates:

National Women's Day (9 August 2025)​

28 Aug 2025Riaan Benadé in Paarl

Breezy Hill - Portion 2 of the Farm Ongegund, R45, Malmesbury road

078 099 7032

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​​​​Events Approved

Please find below the following events:​​

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